Quick Solutions To Managing Your Time

Managers - Quick Solutions To Managing Your Time

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Solution: Use a Planning Tool Daily

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Managers

In order to originate a thriving day, you must plan and prepare for one. Dream getting into your car and driving without a defined destination. How would you know when you have arrived? Sounds pretty silly, doesn't it? however we often start our day without a clear destination or plan of what needs to be done. How often have you started your work day with anyone projects that are currently on your desk or spent the day reacting to so called emergencies from an email, employee or memo and ended your day not accomplishing what honestly needed to be done? So you leave the office annoyed, stressed and feeling very unproductive. If you do not plan your day, this vicious cycle will continue. You must utilize a planning tool: a calendar, notebook, electronic hand held device, or blackberry. It doesn't matter the planning tool used, what matters more importantly is the use of one tool to document your appointments, meetings, tasks and deadlines. You must plan your day the night before or make it your first task every morning. Once you began to originate a daily map of your tasks, you will begin to originate a thriving day and study the art of productivity and you will have the habit of planning your day.

Solution: Attend Meetings That Are Mandatory

Attending many meetings is a waste of time, especially if you are not required to be present. Some habitancy attend meetings because it fills space during their day and it makes them feel busy and others utilize meetings to socialize. Unless your nearnessy is required or there is no other way of getting the minutes from the meeting from an additional one source, do not attend. If you are required to attend a meeting or you are the meeting creator, use the following tips to make meetings productive and less time consuming. All the time have a beginning and ending time for all meetings. Start the meeting at the assigned time even if every person is not there on time. You will begin to teach late arrivals to arrive on time for your meetings when they are requested to attend. All the time have an schedule and do not derailed from the agenda's topics. It is best to pass out the schedule to attendees prior to the meeting to give them time to jot down any comments or input so that they come to the meeting prepared to participate. Assign an attendee or appoint person to take exact notes throughout the meeting, and distribute the meeting notes within 3 days of the meeting. All the time contain in the notes, any assignments or tasks that were assigned in the meeting accompanied with the name and touch data of the person who will be responsible for completing the tasks, as well as completion date deadlines for all tasks. Reduce the amount of time spent in meetings and utilize that time to perfect important tasks.

Solution: originate An Uninterrupted Office Time Policy

Thirty minutes of focused uninterrupted time is far more productive that than two hours of interrupted time and focus. You must schedule time in your day that you honestly can not be disrupted. This time is for you to be fully gift to work on the task at hand. If you are writing a book, creating a presentation or completing a project, you will need time for your creativity to flow without being distracted. Creativity increases with focus. It doesn't have to be long periods of time; it just needs to be consistent. To organize this habit, try to block 15 minutes to 1 hour in your schedule, depending upon the task at hand, set a timer and get to work. during your "do not disturb" time, take a deep breath, meditate or communicate your challenges and wins for the day, obtain focus on what it is that you need to perform to make your day successful. Use this time as a planning duration or schedule this time in the morning to perfect your most difficult tasks first. How you use this time is totally your decision, just make sure to schedule consistent uninterrupted time to increase your productivity, allow creativity and organize clarity.

Solution: schedule Time to Check Correspondences

Emails, telephone calls, voice mails, & text messages are all time wasters when you become a slave to their intrusions. Although you love responding to everyone, it takes time away from important tasks. organize a theory to receiving and responding to all communications. Morning, afternoons and one hour before ending your day are excellent times to check and retort to all emails, voicemails, etc. originate autoresponders for your email messages, letting every person know that you will read and reply (if required) during the time that you have allocated to check messages or within 2 to 3 firm days. Leave a clear brief voice mail message greeting explaining to your callers your schedule and the time that you will return telephone calls or any other directives they may take if they can not reach you. For example, if you find that your customers tend to have similar questions, leave a voice mail message referring them to your webpage with a list of the most oftentimes asked questions and answers. Let every person know when you are thinkable, to retort and effect through with your promises.

©2007 Bridgette Boudreaux

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